Powers and Duties of the Officers / Employees of GSIDC.

[Section 4(1) (b) (ii)]

DESIGNATION MANAGING DIRECTOR
POWERS Administrative Managing Director is responsible to the Board of Directors, Chairman & Vice Chairman. He has the authority to delegate powers and decision.
Financial 1.      The Managing Director has the powers to sanction   and incur all capital purchases upto Rs.1.00 lakh.

2.      The Managing Director has the powers to sanction and incur all administrative expenditure for the business of the company upto     Rs. 30.00 lakh

Others
DUTIES He is the highest authority who is responsible for the total and smooth functioning of the entire corporation as a whole. The different Heads of Department i.e. Chief General Manager, General Manager (Civil), Chief General Manager (Legal), Manager (Civil), Manager (Accounts), Manager (IT) and Dy. Manager  (HR & Admn) report to him as far as all their work is concerned. The Managing Director is responsible in making all the critical decisions relating to Engineering projects, finance and administration, HR and legal. The Managing Director conducts all the Board Meetings after seeking the consent of the Chairman, Vice Chairman, and Board of Directors. Hence he is responsible to the Board of Directors, Chairman and Vice Chairman.
  
DESIGNATION Chief General Manager / General Manager (Civil)
POWERS Administrative The officer will exercise full technical/administrative and supervisory control over the Manager (Civil), Deputy Manager (Civil), Assistant Manager (Civil) and other Engineering staff working under them.
Financial The Chief General Manager / General Manager (Civil) has the powers to sanction and incur administrative expenditure for the business of the company upto Rs.0.30 lakhs.
Others
DUTIES They will exercise full technical / administrative and supervisory control over the Manager (Civil), Deputy Manager (Civil) and Assistant Manager (Civil) & other Engineering staff working under them.  They will be reporting directly to the Managing Director.  They will be responsible for ensuring that correct procedure is followed in tendering and allocation of projects.  They are duty bound to inspect the various works in progress under their charge and to satisfy themselves that the system of management prevailing in design, planning and execution is efficient and monitor the projects for implementation without cost and time overrun.  They are also required to see that proper registers / records are maintained or caused to maintain by the subordinate Engineering Staff, Consultants and Contractors in respect of all works under their charge.  They are overall responsible to submit draft agenda items related to engineering works / projects for Board Meetings and draft Minutes of the Board Meetings to the Managing Director, forwarding the bills of Contractors and Consultants to the Accounts Section.  General Manager (Civil) is appointed as Public Information Officer for the Corporation by the Managing Director.
DESIGNATION Special Land Acquisition Officer
POWERS Administrative The Land Acquisition Officer has supervisory powers towards Consultant Land Acquisition
Financial
Others
DUTIES To do the Land Acquisition procedure of GSIDC projects as and when Government directs him under clause (C ) of sub section 3 of the Land Acquisition Act 1894 and to hand over the land to the GSIDC.
 
DESIGNATION Manager (Civil)
POWERS Administrative Manager (Civil) have supervisory powers towards Dy. Manager (Civil) and Asst. Manager (Civil)
Financial Revenue & Expenditure sanctioned limit Rs. 7,500/-
Others
DUTIES The Manager (Civil) will be reporting to Managing Director.  The officer is responsible for planning, checking of design, estimates and tender documents and other matters relating to civil works executed through the Corporation.  The officer has to check the agenda items pertaining to extra items, substituted items, deviated items, reduced rate items, extension of time, etc., prepared by the Consultants/ Deputy Manager (Civil) prior to placing before the Technical Advisory Committee.  The officer is responsible for drafting and/or checking the bid documents, preparation of tender notices, calling of tenders, preparation of tender documents, publicity of tenders, sale of tenders, receipt and opening of tenders and other related matters.  The officer has to assist the Managing Director in finalizing agendas for Board Meetings, preparation of Minutes of the Board Meetings, replies to assembly questions, replies to audit and technical audit, if specifically directed by Managing Director.

Note:  All the Officers/Officials of the Engineering Section are duty bound to discharge any other additional duties assigned to them from time to time by their Superiors

DESIGNATION Dy. Manager (Electrical)
POWERS Administrative Dy. Manager (Electrical) has supervisory powers towards the Asst. Manager (Elect.)
Financial Revenue & Expenditure sanctioned limit Rs. 5000/-
Others
DUTIES The officer is responsible for planning, checking of design, estimates and tender documents and other matters relating to electrical works executed through the Corporation.  The officer has to check the agenda items pertaining to extra items, substituted items, deviated items, reduced rate items, extension of time, etc., prepared by the Consultants prior to placing before the Technical Advisory Committee.  The officer is responsible for drafting and/or checking the bid documents, preparation of tender notices, calling of tenders, preparation of tender documents, publicity of tenders, sale of tenders, receipt and opening of tenders and other related matters. The Dy. Manager (Electrical) is responsible to the Chief General Manager and General Manager (Civil), Manager (Civil) for the efficient execution and management of all works allotted to him.  It is his duty to organize and supervise the execution of works and to see that the works are meticulously carried out, with materials of good quality by adhering to the specifications and terms and conditions of the contract.  The officer is responsible to maintain or cause to maintain necessary site records and registers.  Responsible for preparation of bid documents, agenda items, etc.  The officer has to exercise 10% test check of measurements before submission of each R.A. bill/final bill of the contractor to the Accounts Section. The Dy. Manager (Electrical) is responsible for preparation and checking the estimates, contract documents, processing the extra items / substituted items, deviated items, tenders, extension of time for consideration, and approval by the Competent Authority.  The officer is duty bound to inspect the various works under progress under his charge and attend review meetings convened by the Consultants and thereby monitor the progress of works and Consultancy Services. Also responsible in finalizing agendas for Board Meetings, preparation of Minutes of the Board Meetings, replies to assembly questions, replies to audit and technical audit, if specifically directed by Managing Director.
 
DESIGNATION Dy. Manager (Civil)
POWERS Administrative Dy. Manager (Civil) have supervisory powers towards Asst. Manager (Civil) and  Asst. Manager (Civil) – Trainee
Others
DUTIES The Dy. Manager (Civil) are responsible to the Chief General Manager and General Manager (Civil), Manager (Civil) for the efficient execution and management of all works allotted to him.  It is his duty to organize and supervise the execution of works and to see that the works are meticulously carried out, with materials of good quality by adhering to the specifications and terms and conditions of the contract.  The officer is responsible to maintain or cause to maintain necessary site records and registers.  The officer has to submit necessary particulars / documents to Manager (Civil) through Chief General Manager /General Manager (Civil) and Manager (Civil) for preparation of bid documents, agenda items, etc.  The officer has to exercise 10% test check of measurements before submission of each R.A. bill/final bill of the contractor to the Accounts Section.  Dy. Manager (Civil) are responsible for preparation and checking the estimates, contract documents, processing the extra items / substituted items, deviated items, tenders, extension of time for consideration, and approval by the Competent Authority.  The officer is duty bound to inspect the various works under progress under his charge and attend review meetings convened by the Consultants and thereby monitor the progress of works and Consultancy Services.

Note:  All the Officers/Officials of the Engineering Section are duty bound to discharge any other additional duties assigned to them from time to time by their Superiors

DESIGNATION Asst. Manager (Civil) & Asst. Manager (Civil) – Trainee
POWERS Administrative
Financial
Others
DUTIES The officer is responsible to the concerned Manager (Civil)/ Additional Manager / Dy. Manager (Civil) for efficient management and proper execution of the works allotted to him.  It is his duty to maintain or cause to maintain various site records and registers pertaining to the works.  The officer has to attend weekly and/or periodical meetings arranged by the Consultants during the progress of the work. The officer has to prepare/ process the estimates, bills, statements like extra items/substituted items/deviated items, received from the Consultants.  The officer has to exercise 50% test check of measurements before submission of R.A. bills/final bill to the concerned Dy. Manager (Civil)/ Additional Manager.

Note:  All the Officers/Officials of the Engineering Section are duty bound to discharge any other additional duties assigned to them from time to time by their Superiors

DESIGNATION Asst. Manager (Electrical)
POWERS Administrative
Financial
Others
DUTIES The officer will be reporting to the Dy. Manager (Electrical) for efficient management and proper execution of the works allotted to him.  It is his duty to maintain or cause to maintain various site records and registers pertaining to the works.  The officer has to attend weekly and/or periodical meetings arranged by the Consultants during the progress of the work. The officer has to prepare/ process the estimates, bills, statements like extra items/substituted items/deviated items, received from the Consultants.  The officer has to exercise 50% test check of measurements before submission of R.A. bills/final bill to the Manager (Electrical).

Note:  All the Officers/Officials of the Engineering Section are duty bound to discharge any other additional duties assigned to them from time to time by their Superiors

DESIGNATION General Manager (Legal)
POWERS Administrative General Manager (Legal) have supervisory powers towards Asst. Manager (Legal) and Jr. Executive
Financial General Manager (Legal) has the powers to sanction and incur administrative expenditure for the business of the company upto Rs.0.30 lakhs.
Others
DUTIES The officer will be reporting to the Managing Director for all legal matters of the Corporation.  The officer will be responsible for drafting, processing various agreements between GSIDC and Consultants / Contractors, etc., and other documents which are legal in nature.  The officer will be responsible for attending Staff meetings, Court at the time of hearing.  The officer will have to co-ordinate with Legal Advisors and Counsels appointed by the Corporation and brief them about the cases whenever required with the help of concerned officers.  The officer will also have to provide legal opinion as and when required and as directed by senior officers.
DESIGNATION Manager (IT)
POWERS Administrative Manager (IT) have supervisory powers towards Jr. Executive and Typist
Financial Revenue & Expenditure sanctioned limit Rs. 7,500/-
Others
DUTIES The officer will be fully responsible for maintenance of the Hardware and Software of the Corporation and shall perform periodical maintenance of Hardware and Software installed.  The officer shall attend to Computer / Virus related problems of the users of GSIDC and set up proper security of Data in the user’s computer with data sharing. The officer shall administer the GSIDC Network of Computers and set up required users, access and securities.  The officer shall manage Linux Proxy Server for Internet / Email Sharing for GSIDC Users. The officer shall also be responsible for purchase of additional new hardware and software by following laid down purchase procedures including obtaining GSIDC Board’s approval.  The officer shall be responsible for regular updating and maintenance of GSIDC Website, viz. uploading information of new projects of GSIDC, tender notices, corrigendum, any other information, etc.  The officer shall take periodical back ups of data and store the same for future use.  The officer shall also evaluate various software for day to day information management and recommend them for purchase to higher authorities.

Apart from the day to day management of Hardware and Software, Manager (IT) shall be responsible for the management of EPABX System and telephone equipment of GSIDC which involves setting up of new extensions, direct incoming lines, configuration of EPABX, extending the capability of EPABX through authorized service dealer, etc.  The officer is also responsible for the maintenance of Digital Photocopiers, Air conditioners, LCD Projector, electrical and office premises maintenance.

The officer is in charge of the timely release of advertisements pertaining to tender notices, corrigendum, recruitment and any other information in national and local dailies, whenever required, after the approval of the Managing Director.

Besides this, the officer is also appointed as Asst. Public Information Officer. The officer shall be responsible for process of applications received and provides information after approval of the Public Information Officer and Appellate Authority.  In this regard, the officer shall be responsible to update the website of Right to Information maintained by the National Informatics Centre.

DESIGNATION Manager (Accounts)
POWERS Administrative Dy. Manager (Accounts) have supervisory powers towards Asst. Manager (Fin.), Jr. Executive and Typist
Financial Revenue & Expenditure sanctioned limit Rs. 7,500/-
Others
DUTIES The officer will be reporting to Managing Director for all matters relating to the accounts of the Corporation.  It will be his responsibility to ensure that the bills are scrutinized properly and timely payments are made.  It will be his responsibility to maintain proper cash registers, and other accounts of the Corporation.
DESIGNATION Dy. Manager (HR & Administration)
POWERS Administrative Dy. Manager (HR & Admin) have supervisory powers towards Jr. Executive, Jr. Stenographer, Telephone Operator, Inwards Outward Clerk and Attendant
Financial Revenue & Expenditure sanctioned limit Rs. 5,000/-
Others
DUTIES The officer will be reporting to Managing Director for all the administrative and other staff matters of the Corporation.  The officer will be responsible for execution of personnel policy of the Corporation and it will be his/her duty to maintain proper staff records, draft & follow different policies like leave, attendance system, PF, staff conduct, postings, training and development of all the staff.  The officer will be responsible for processing disciplinary cases, salaries, matters related to unskilled labour, reimbursements of medical bills, relieving of employees, filling & maintenance of records of the Annual Confidential Reports and other staff related matters.  It will be his/her responsibility to reply to HR & Admin related LAQ’s, preparation of HR & Admin related agendas for the Board of Directors meeting, to oversee general welfare measures, schemes and other policies for the staff of the Corporation. The officer shall organize meetings regarding Sexual Harassment of Women at Workplace Committee and carrying out the arrangements for celebration of GSIDC anniversary every year. The officer is in charge of handling all administrative matters like and processing all matters pertaining to owned and hired vehicles of the Corporation such as servicing, renewal of insurance, temporary driver’s salary and monthly bills of hired vehicles, purchase of stationery/ office furniture which is required for the day to day functioning of the office. The Officer is also appointed as Subordinate Officer (Public Grievance) The Officer shall also be responsible to update the website in regards to details pertaining to information about the Corporation.
DESIGNATION Assistant Manager (Legal)
POWERS Administrative
Financial
Others
DUTIES The officer will be reporting to the General Manager (Legal) for all legal matters of the corporation. The officer will be responsible for assisting General Manager (Legal) with regard to drafting, processing various agreements between GSIDC and consultants/ contractors, etc. and other documents which are of legal in nature. The officer will have to coordinate with the staff of GSIDC and consultants/ contractors of GSIDC Ltd., with regard to execution of work contracts.
DESIGNATION Dy. Manager (Finance)
POWERS Administrative Dy. Manager (Finance) have supervisory powers towards Jr. Executive and Typist
Financial
Others
DUTIES The officer will be reporting to Manager (Accounts) for efficient financial management of the Corporation.  It will be the duty of the officer to ensure that the correct financial procedure is followed at the initial stages of tendering and allocation of work.  Further, the officer will be also responsible for ensuring efficient and timely resources that are available with the Corporation.  The officer will also be responsible for deployment or investment of additional resources of the Corporation in a judicious manner after consultation with Dy. Manager (Accounts)  and Managing Director.
DESIGNATION Junior Stenographer
POWERS Administrative
Financial
Others
DUTIES  Junior Stenographer will be responsible for stenography and typing.
DESIGNATION Junior Executive
POWERS Administrative
Financial
Others
DUTIES Jr. Executive will be responsible for Maintaining & Updating necessary reports / documents as per requirements of Supervisors, Drafting of Notes, documents, agenda items, etc, Compiling monthly activity reports/ Status Charts etc
DESIGNATION P.A. to Managing Director
POWERS Administrative
Financial
Others
DUTIES The P.A. to Managing Director will be reporting to the Managing Director for all stenography, typing related matter. She will be responsible for looking after appointments, meetings, attending telephone calls and maintaining day-to-day records of the Managing Director.
 
DESIGNATION Receptionist
POWERS Administrative
Financial
Others
DUTIES The telephone operator shall be reporting to Dy. Manager (HR & Administration). The duty of the telephone operator is to handle EPABX machine, attend and transfer calls, sending and receiving fax, internal file movement pertaining to GSIDC, issue and receipt of application forms for various vacant posts advertised by the corporation.
 
DESIGNATION Inward Clerk
POWERS Administrative
Financial
Others
DUTIES The inward clerk shall be reporting to Dy. Manager (HR & Administration). Her duty is to inward all correspondence received by the corporation. She also looks into the sale of tender documents for various projects. She is also responsible for looking into the timely deposit of the tender documents by the bidders.
 
DESIGNATION Outward Clerk
POWERS Administrative
Financial
Others
DUTIES The outward clerk shall be reporting to Dy. Manager (HR & Administration). She shall be responsible for the timely dispatch of all correspondence, maintain of outward register, courier/ registered A.D. register
 
DESIGNATION Driver
POWERS Administrative
Financial
Others
DUTIES The drivers of the corporation shall report to Dy. Manager (HR & Administration). The driver has to maintain the cleanliness of the office vehicles. It is his duty to ensure that he drives the vehicle safely and within the permissible speed limits. It is his duty to maintain the vehicle log book from time to time.
 
DESIGNATION Attendant
POWERS Administrative
Financial
Others
DUTIES The attendant shall report to Dy. Manager (HR & Administration). It is his duty to attend to all the staff of the corporation. He is in charge of movement of all files and delivery of correspondence within the office and other Government/ Client offices, collection of challan from banks, deposit of cheques, payment of telephone/ mobile bills, operating of photocopier machine, arranging of refreshment and flowers for board meetings, making arrangements for inauguration/ foundation stone of various projects, issue of stationery to the staff, maintaining stationery register, etc.